Off Peak Charges apply to bookings that:

Fall between January and August
Events held prior to 10am
Where a mimimum of 4 hours Auditorium hire or 2hours hire Gallery applies
Conditions apply
Consideration will be given during peak times where vacancy exists within 7 days of an enquiry.

• Note: Weekend rates apply from 12pm Friday to Sunday
• Note: Weekday rates apply from Monday - to 11.59am Friday
• Note: day rate fees are for 6 hours either AM or PM  
• Note: Off peak rates apply between January and August and prior to 10am year round. 
• Note: The applicable hourly rate will apply to requests for longer booking periods or late to leave guests.
• Note: Minimum of four hour hire applies to the Civic Centre Auditorium 
• Note: Minimum of two hour hire applies to the Ferguson Gallery 
• Note: Function Space Hire rates require a minimum spend of $35 / head on catering for events. Minimum spend does not apply to funerals and wakes or room hire in the Undercroft
• Note: Market rates apply to catered wedding and function packages
• Note: For larger stall spaces multiple site hire may be applied
• Note: Fees ticket sale fees exclude third party processing fees 
• Note: Community rate - Individuals and Not for profit (NFP) entities conducting private functions and/or non-commercial activities. To be eligible for community/NFP fees, you must provide a copy of your Certificate of Incorporation or a ruling from the Australian Tax Office that your group is classified as not-for profit.
• Note: Commercial rate- applicable to all hirers that do not meet the criteria for Community Rate.
• Note: Bond High Risk - applies to high risk parties such as dance parties on the upper level. Bond - Medium Risk applies to milestone birthday parties and functions where alcohol is served. Other bookings subject to the Bond Low Risk. 
  
• Note: Bonds may be retained to cover damages and cleaning fees where required 
  Note: Low risk bonds only apply to events unsupervised by Council staff 

1.  All (non casual ) hirers must hold current public liability risk insurance to a minimum value of $20 million.
2. Exclusive use of the Park applies to the use of three (3) or more of the available arenas, viz, Campdraft/Rodeo, Multi-use, Polocrosse, Pony Club, Dressage, Special Purpose or Cross Country Course.
3. Ground (g) fees include land area together with any associated open pavilions and toilets/ showers, but do not include the hire of the clubhouse. One additional free day per event is allowed for setting up and/ or removal of temporary facilities and equipment only.
4. Ground hire, building hire and horse fees are reduced by 50% for the 2nd and subsequent days in the one event, excluding the entertainment (circus) arena).  This reduction is on the basis that the hirer accepts full responsibility for site and building routine maintenance, cleaning and removal for the period of hire.
5. Payment of fees and bond by all groups based on proposed usage, estimate horses numbers & camp sites, to be made 7 days before the event. An adjustment (credit or debit) for the actual numbers to be settled by advice from the hirer within 21 days of event. Nil return within 21 days will result in charges of the proposed usage plus 10%.
6. The BEP trusts & encourages hirers to provide accurate horse & camper numbers. The BEP will undertake spot random counts at events of horse & camper numbers. Where there is a discrepancy of more than 10% above the Hirers count fees will be charged at the BEP count plus 10%
7.  The ground, clubhouse, toilets/ showers and other facilities hired must be left clean and tidy with all rubbish removed, otherwise the cleaning and waste removal charges shall apply.
8. The cost of cleaning and repairing damage to the grounds and improvements will be deducted from the bond before making the refund. The cleaning charges and the reasonable cost of repairing any damage in excess of the value of the bond shall be paid by the hirer.
9. All hirers must be 18yrs or above. 
10. Safe Party Forms are required if alcohol will be present at the function. These are obtained from Camden Police Station at Narellan.
11. For 18th or 21st birthday parties at least one security guard is required. 
12. Buildings, toilets and adjacent grounds are to be vacated by 12.30 am and left clean and tidy with all rubbish removed from the site. The hirer is responsible for ensuring that all guests behave responsibly and depart the facility quietly and are considerate of surrounding residents. All lights are to be turned off and buildings and gates locked.
13. Premier Groups/ users refers includes ONLY the following: The Camden Show Society, Sydney Polocrosse Club, Cobbitty Pony Club, County of Cumberland Campdrafting Club, Eventing Equestriad Australia (Eventing).
14. Premier User Groups, & schools & charitable not for profit organisations attract a 50% discount on those line items specified.