eTendering

The e-tendering website has been established to provide Camden Council suppliers easy access to a range of tendering (RFT), public quotations (RFQ) and expressions of interest (EOI) for goods and services associated with Council's procurement program.

 

Frequently asked questions

Where does Council advertise its procurement needs and how do I get involved?

You can view upcoming tenders or projects on the Camden Council website. Council also advertise in the Macarthur Chronicle newspaper, the Sydney Morning Herald, and e-tendering website. All council invitations will be available through an electronic tendering facility provided by e-Tendering. Organisations may register their company details, download documents, and lodge submissions online free of charge.

What are the rules governing Council’s purchasing practices?

Council works within the framework of the Local Government Act 1993 and the Local Government (general) Regulations 2005. These regulations outline what Council can do and the various conditions of tender that may be enforced for specific projects. Council also has a Statement of Business Ethics which describes the expected behaviour of both Council Officers and those who conduct business with Camden Council. You can read the Statement of Business Ethics at https://www.camden.nsw.gov.au/assets/pdfs/Council/Policies/Statement-of-Business-Ethics-P3.0108.1.pdf.

How can I do business with Camden Council?

Suitably experienced and qualified organisations , are encouraged to submit their proposal through e-Tendering, for Tenders, EOI’s or public quotations.

What is a Tendering and Expression of Interest process?

Tendering and EOI is the selling of goods and services to Council through the request of formal bids – otherwise known as tenders.

Where do I find these invitations?

All council invitations will be available through an electronic tendering facility provided by e-Tendering. Organisations may register their company details, download documents, and lodge submissions online free of charge.

 

Do I need an Australian Business Number (ABN)?

All individuals and organisations lodging tenders/quotations/EOI submissions with Council for the provision of the supply of materials, equipment and/or services must have an ABN and be registered for Goods and Services Tax (GST). All submissions must clearly state your company's ABN.

Can I lobby or talk to Councillors and staff?

Lobbying or talking to Council staff and Councillors is not permitted and will result in disqualification from the tender process. This is outlined in Councils Statement of Business Ethics.

What is best value?

Best Value for money is when the submission satisfies all the essential criteria, specifications, safety, environmental and statutory requirements stated in the tender document. Lowest price does not necessarily mean best value. The lowest or any tender may not necessarily be accepted.

Is there an opportunity to negotiate the contract if I am awarded the tender?

After the offer from Council is accepted, there is no opportunity to negotiate the contract. Alternative or variations to the terms must be submitted in full as part of your tender submission provided you have submitted a conforming tender as well.

What happens if I submit my tender after the closing time ?

The e-tendering portal will not accept any tenders after the advertised closing time has elapsed. The tender box is cleared at the closing tender time and no further tenders will be accepted via the tender box after the closing time.

Can I lodge my tender via email?

No.  All responses must be submitted via the e-tendering portal or lodged by hand to the tender box located in Administration Building at 70 Central Ave, Oran Park 2570.

What happens after the tender closes?

Tender submissions are evaluated by a Tender evaluation panel to determine conformity and are then assessed using pre-set evaluation criteria. The panel then make a recommendation to the Council to accept the preferred submission and a contract is entered into to provide the tendered works and services.