Traffic Management for Events

If an event has any of the following impacts on public roads it will require a Traffic Management Plan and Traffic Control Plan to be approved by Camden’s Local Traffic Committee

  • Closure of a travel lane
  • Changes to any regulatory signs such as No Stopping, No Parking, No Left / Right turn, bus stop …etc
  • Changes to on-street parking restrictions
  • Event that may impact the State Road network
  • Event held within a school speed zone area

Traffic Control Plan

A Traffic Control Plan (TCP) is a diagram that illustrates the arrangement of traffic signage and devices used to manage traffic at your event. The plan will detail the location and spacing of all signage and devices, pavement markings, containment fencing and barriers, arrow boards, variable message signage and temporary speed zones.

Traffic Management Plan

A Traffic Management Plan (TMP) is a document detailing the event to be undertaken and the impacts the event will have on the traffic and parking. It also details how these impacts are to be addressed so they minimise inconvenience and help ensure road users and event goers remain as safe as possible.

Your traffic management plan must include:

  • locations of diversion and closure signs, road closures, barricades, traffic controllers, marshals and police
  • positioning of variable message signs (VMS)
  • time and date for installation and dismantle of infrastructure
  • timing of road closures and re-openings
  • implementation and management of closures and openings
  • affected public transport operators including Busabout, Interline and Picton Buslines
  • affected public transport routes (such as Camden Town Centre)
  • details of the impact (where relevant), such as:
    • service diversions (where to, how long for)
    • changes to bus stops
    • lists of extra services required (and additional staff required)
    • times for ‘block and hold’ if relevant
    • passenger notification

Events on Camden’s roads and laneways

The Events team receive many requests to conduct events on Council’s roads, laneways and footpaths, and in public open spaces. It is important for event organisers to consider the following when holding an event in and around roads, laneways, footpaths and in public open spaces.

Traffic and public transport management

Traffic and public transport management planning includes determining how to ensure that all traffic, inclusive of public transport, is accounted for and impacts covered through your event traffic management plans.

Key stakeholders with regards to traffic management planning include:

  • Local bus companies
  • NSW Transport Management Centre
  • Camden Police
  • Camden Council
  • Neighbouring residents and businesses

Points to note regarding traffic and public transport management include:

  • If your event impacts on any road, whether through a full road closure or a ‘block and hold’ arrangement, you will need to engage the services of a qualified traffic management company to produce a traffic management plan and submit this to The Events team. This plan will outline your objectives and strategies for managing proposed road closures and/or block and holds in accordance with the Australian Standard AS 1742.3 (2009).
  • If your event impacts any State roads (which includes freeways and arterial roads such as Narellan Road and Camden Valley Way), a Road Occupancy Licence will be required from the NSW Transport Management Centre.
  • If your event uses Council’s local roads only and does not impact public transport or declared roads, the Events team will assess if other authorities will need to be notified.
  • If your event is a race, Camden Police notification is required, and you may also need to work with other affected Councils and the NSW Transport Management Centre to coordinate.

As much as possible, it is advisable that you try to avoid your event impacting freeways, arterial roads or public transport to reduce the impact on the transportation network.

Notifying relevant authorities

It is the responsibility of the event organiser to make sure relevant public authorities are notified of the event. Key stakeholders with regards to traffic and public transport management can be found below. The Events team will advise you of any other authorities that will need to be notified.

Vehicles, parking and access permits

If your event requires vehicle access or reserved parking, arrangements can be made with Council’s Traffic team; however, you should make sure that you communicate with The Events team so they are aware of your request for parking and access permits within the context of your event plan.

Reserved parking

As part of your event plan you may be required to reserve or block public parking spaces. This will need to be approved by Council’s Traffic Team and submitted as part of your event application. If equipment is required by Council to block the parking spaces this will be included in the event fees.


A vehicle list must be provided with your event plan. Only essential vehicles are allowed to remain on site and at some sites vehicles are not permitted, or not permitted during certain times.

Please refer to the list below for possible vehicle requirements.

  • Vehicle access will need to be granted in writing by Council
  • Bollards may also have to be opened to enable you to gain access to a site.
  • Certain sites are subject to weight loading restrictions which may impact whether your vehicle is able to enter the site.
  • Rules and restrictions apply to all vehicles on site.