Camden Festival Stallholder Application 2019

Applications are now open for stalls at the following 2019 Camden Festival events; 

Picnic in the Park

Sunday 8 September 2019, 10am - 3pm
Macarthur Park, Camden

  • picnic style food and beverage vendors
  • activities suitable for an outdoor picnic event

Cinema Under the Stars

Saturday 14 September 2019, 5pm - 11pm
The Australian Botanic Garden, Mount Annan

  • food and beverage vendors

  • products suitable for a night time outdoor movie event

Kids Fun Day

Wednesday 18 September 2019, 10am - 2pm
Location: Narellan Sports Hub

  • free activities suitable for children aged 0 - 5
  • promotion of services and initiatives for babies, toddlers, young parents and carers
  • affordable food and beverage vendors

Backyard Bash 

Saturday 21 September 2019, 4pm - 9pm 
Town Park, Oran Park 

  • food and beverage vendors 
  • activities suitable for an outdoor event

If you would like to apply to attend any of these events please download and read the Stallholder Information Pack before completing the below form and submit by 19 August 2019.


 

Terms and Conditions of all Stallholders     

Successful applicants will be subject to the following terms and conditions:

General

  1. Sites will be allocated by Camden Council Event staff.

  2. Stall sites are allocated based on the width of your stall, including any clearance areas (awnings, tow bars etc.) Please ensure to advise the correct height, length and depth of your site in your application to ensure correct positioning at the event.

  3. Site Fees: Fees are charged at $50 per metre (width). If you require additional space at the time of the event you will be charged at the rate of $75 per additional metre, or part thereof that is required.

  4. Not-for-Profit site fee: Fees for NFP organisations are a $0 fee if you will be bringing your own marquee. Additional charges will apply if you require Council to hire a marquee for you.

  5. Stallholders not in a truck, van or trailer are required to provide their own branded shade covering, tables and chairs. If you do not have a custom designed stall you will be required to have a white pagoda/fete stall. If this will be required it must be indicated in your application. 

  6. All food vendors will be subject to an additional Section 68 Temporary Food Stall in a public place fee

  7. All stallholders must hold current Public and Products Liability Insurance cover to the amount of $20 million. Please provide a copy of this with your application form.

  8. Successful applicants will be advised by email and an invoice will be raised. Any payments not received 48 hours before the event day will not be allowed to operate. Please DO NOT send cheques with your application.

  9. Cancellations must be received 48 hours prior to the event date. Refunds will not be given to stallholders who do not advise within this time period. 

 Food Items

  1. Any stall selling food or beverages may be subject to a Council Environmental Health Inspection and this is covered by the Section 68 Temporary Food Stall in a public place fee. If you have any questions regarding Council food inspections please call (02) 4654 7777. Environmental Health Officers are authorised  to close down any stallholder who does not comply with the NSW health regulations. No refunds will be given.

  2. Any food stalls at this event must provide evidence of your menu in this application. Camden Council reserves the right to refuse any food or beverage provider it feels is not suitable to the event.

  3. Gas will not be provided therefore food vendors requiring gas for cooking must supply their own.

  4. All food stalls are required to complete the Temporary Food Application and upload as part of your submission. 

 Power

  1. Powered sites are only available in certain locations at each venue. Generators are permissible, but must produce minimal noise. If you require power to be provided, there is an additional charge of $15. Please include this information in your application.

Sustainability

Camden Council is committed to the implementation of sustainable development principles in the planning and delivery of Council operated events and festivals.

To maintain a culture of sustainable practice, Council is committed to promoting and enforcing the following conditions for stall holders at all Council operated events:

  • No plastic single-use service ware (plates and cutlery)
  • No plastic straws
  • No single use condiments
  • No styrofoam

Contact Details
Stall Type
If you are a food vendor do you provide any of the following options?

Documentation

Please note: If you are a food vendor, failure to attach required forms may result in your submission being unsuccessful.

Please select which of the follow events you are applying to attend
If you require additional space at the time of the event you will charged a rate of $75 per additional metre.